Common Mistakes in Giving Instructions

The ability to give instructions in delegating tasks to subordinates is essentially important. Unfortunately, there is always a gap between the instructions given and the jobs get done. Among the most common reasons for these discrepancies are

• Using ambiguous words in instructions, such as, “Get this report done as soon as you can.” If you want it to be ready by three o'clock, then say so.
• Assuming that instruction given to your subordinate is crystal clear without taking extra effort to clarify it.
• Failing to motivate your subordinate by taking some time to brief him on why he is being asked to perform this task.
• Giving too many details to the experienced subordinate or too few to the inexperienced one. The first will be insulted whilst the second will be stressful.
• Not tailoring an instruction to the subordinate. Some require a direct instruction; others perform better if the instruction is a request.
• Choosing inappropriate timing for issuing instruction to your subordinate, for instance at the end of a workday.
• Giving multiple instructions to your subordinate at one time. If you try to cover too much in one session, you risk ending up with nothing carried out correctly.
• Putting a distance between yourself and your subordinate. If you issue your instruction in writing, you are eliminating the possibility of questioning.